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Compliance measures often come up short in companies. The privacy policy is updated once a year if things are going well, but that’s not enough. Avoid compliance risks with our compliance management software.
Website compliance refers to the observance of laws, regulations and standards relating to a website’s design, content and operation. It includes compliance with legal requirements relating to data protection, accessibility, copyright, consumer protection, and other relevant regulations that apply to a company’s online operations.
If you use a new tool or want to learn new information about the cookies, then the compliance must be updated accordingly. However, most entrepreneurs do not think about having the privacy policy updated at every step they take, or they may not even be aware that an update would be necessary.
When are changes necessary?
The GDPR can, therefore, not be a static document but is a continuous process of compliance and data protection monitoring. Companies should regularly review their data protection measures, train employees and actively monitor data protection or hire an external company to ensure that the GDPR is implemented effectively.
The necessary frequency of updating a GDPR can vary from company to company and depends on various factors. Aspects such as the type of data processing, the size of the company and the applicable data protection laws should be taken into account.
As a general rule of thumb, compliance should be reviewed monthly and updated as needed. An annual review is therefore no longer sufficient to ensure that they are up to date and comply with all rules.
In this context, a three-year retention period (ยง 11 para. 5 HinSchG) applies for equating with the regular statute of limitations of civil law. To ensure that compliance issues do not take up too much time and money, we have developed compliance software that can be used to solve compliance management challenges comprehensively.
Advantages of an external compliance management system:
Our software scans your website every month to check for possible changes; this way, our clients don’t have to inform us about every change, but the site is scanned automatically every month, so we can make necessary changes.
You get a comprehensive compliance management system from a single source and can focus on other business management tasks while we take care of compliance.
Why is good website compliance important?
Compliance due diligence refers to thoroughly reviewing and evaluating a company’s compliance practices and risks, particularly in the context of potential investments, acquisitions or business relationships.
Why is compliance management so important for this purpose?
The website can provide insights into the company’s business practices, ethical standards and compliance with laws and regulations to identify and assess potential compliance risks. This is particularly relevant in the context of investors, acquisitions or business relationships.
Compliance Management Systems are the future as they provide an effective and efficient solution to manage the growing compliance demands in organizations. Here are some reasons why you should invest in a Compliance Management System (CMS) right now:
In summary, compliance management systems can be seen as forward-looking solutions for managing compliance effectively and minimizing risks. They offer companies the opportunity to keep pace with the growing compliance requirements, increase efficiency, identify risks at an early stage, ensure transparency and continuously develop further.
By using compliance management systems, companies can strengthen their compliance strategies and increase their competitiveness in an increasingly regulated business environment. Let us ensure that your company’s compliance rules are adhered to.
HWData is your contact for Legal as a service. From working as an external data protection officer to support with the help of our compliance management system, we give you a helping hand wherever you need it.
