Data protection management for your company

Data protection management should be properly documented in every company, as it is often the subject of external audits. Regulatory authorities or investors want to see the data protection documentation to ensure it is appropriately handled.

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Companies that trust us
Akademie Handel
Akademie Handel

What is data protection management?

Data protection management is the structured approach used to organize, optimize and control the legal and operational requirements of data protection.

A well-thought-out data protection management system (DSMS) aims to systematically identify the risks associated with the processing of personal data and how to deal with them appropriately.

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Benefits of a professional data protection management system:

  • Being prepared to deal with growing pressure on data protection
  • Structured project work based on standard-compliant templates
  • Effective communication and information within an organization
  • Easy provision of data protection documentation for internal and external purposes
  • Less time spent on documentation requirements and training your employees

Comply with the General Data Protection Regulation

For a clear view of data protection

The General Data Protection Regulation (GDPR) standardizes data protection in companies. To implement the requirements effectively, it is often advisable to use data protection management software, which can be used for central planning, management and control.

Well-prepared for controls

If an authority inspects your company, you must be able to provide concrete evidence of the technical and organizational measures of your company’s internal data privacy management. Otherwise, you could face fines. Investors, stakeholders or shareholders also check this as part of due diligence audits.

Advantages of a digital data protection management system

Data privacy management can be mapped digitally, for which we provide our customers with data privacy software, for example. This software can set up the entire data protection process, including all relevant documents.

What is data protection management software good for?

  • Data protection management system for clear guidelines
  • Meeting the organizational challenge of increasing data volumes
  • Simply comply with strict rules on personal data
  • Keeping an eye on changes in the GDPR
  • Internal guidelines for corporate data protection
  • Legal certainty against data protection breaches
  • More time for day-to-day business
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Data protection management on paper

If a company needs support with data protection management without this being done digitally, we build a corresponding case structure that demonstrably maps the requirements. This then documents in a structured manner all the tasks that the company must fulfill for data protection.

HWData – Your contact for data protection management

We are your partner for implementing and fulfilling a sustainable data protection strategy for your company or authority. From the initial evaluation to the implementation of the data protection requirements, we are there for you to bring more security to your company in dealing with the General Data Protection Regulation (GDPR) and (in particular) the Federal Data Protection Act (BDSG).

Legal requirements for data protection management (excerpt)

  • Art. 5 GDPR, which represents the principles for the processing of personal data.
  • Art. 13, 14 DSGV, under which the information on the nature and scope of data processing must be provided.
  • Art. 30 GDPR, which requires the controller to keep and maintain a register of all processing activities.
  • Article 32 of the GDPR stipulates that the controller and the processor must implement appropriate technical and organizational measures to ensure and provide evidence that personal data is processed in accordance with the GDPR.
  • Art. 35 GDPR requires the controller to carry out a prior assessment of the impact of the envisaged processing operations on the protection of personal data in the case of processing operations that present a high risk to the rights and freedoms of natural persons.

Other general regulations that must be followed:

  • Notification of the data protection officer
  • Evidence of employee training
  • Documentation of the order processing (AV contracts)
  • Documentation of technical and organizational measures (TOM)
  • Carrying out data protection impact assessments
  • Documentation and reporting of any data protection incidents
  • Structuring of emergency plans (Data Incident Response Plan)

Practical data protection support for your company

Data protection “in practice” in day-to-day business presents many challenges. Handling personal data, in particular, involves a lot of effort and comprehensive control rights, which puts pressure on companies. We would happily explain the details to you in a personal consultation.

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Customer feedback Learn why our customers trust HWData.

Since the foundation of Marley Spoon, we have been optimally looked after in terms of data protection. A long-standing and trusting cooperation.
Dr. Mathias Hansen
Head of Legal Department
As a commercial law firm, we have very high requirements in data protection. HWData continuously meets our requirements with its proven expertise in data protection law. We value this support very much and can recommend HWData without reservation.
Dr. Daniel Gubitz
Managing Partner
HWData is the ideal partner, especially for international, complex data protection issues. The communication is straightforward, fast and friendly – we feel safe and top advised!
Claudio Ricci
Managing Director
We appreciate the professional and competent work of HWData, a partner you can really rely on in the field of data protection.
Armin Dörringer
Operations Management
Akademie Handel
We enjoy working with HWData because we always receive quick and competent feedback on our data protection issues. We feel we are in excellent hands with HWData!
Dr. Raphaela Schuster
Managing Director
The long-term cooperation with HWData is characterized by an extremely high level of professionalism and the necessary flexibility and pragmatism for possible solution options. As a medium-sized company, this mix is precious for us.
Emanuel Simon
Managing Director
Data protection, optimally tailored to our specific business requirements.
Martin Spitznagel
Managing Director
We very much appreciate the cooperation with HWData. Problems are solved efficiently, pragmatically, reliably and competently.
Ralf Geer
Head of Final Support / IT

ContactWrite to us, and we will make your data protection better.

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    80801, Munich
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